Job Title: Payroll & Benefits Administrator
Classification: Act 93 Position
Salary: Salary commensurate with experience
Reports To: Business Manager
Job Overview:
To process payroll accurately and on a timely basis, maintain district payroll and benefit records, administer benefit programs for employees and eligible retirees, and file all necessary reports pertaining to district payroll and benefits on a timely basis.
Responsibilities and Duties:
• Coordinate, process & maintain all employee information in the payroll system necessary for processing payroll and administering benefit programs including, but not limited to, process payroll deduction and benefits changes, maintaining salary data information, process payroll reconciliation and process PSERS/VOYA upload information.
• Perform duties of benefits administrator including, but not limited to, coordination of initial employee benefits enrollment, coordination of annual benefits open enrollment process, processing of retirement and COBRA letters related to benefits, liaison with health insurance consortium, updating of required annual benefit information and forms, and uploading of payroll and/or benefit forms to employee portal.
• Review and process payroll of hourly timeclock/timesheet information, professional staff timesheets and salaried data for bi-monthly payrolls, including uploading of ACH files for electronic payment and preparing paper checks.
• Process all tax and other agency payments deducted via payroll and employer contributions in an accurate and timely manner.
• Maintain and routinely update payroll system settings.
• Preparation and submission of payroll and benefit reports including quarterly and annual reports to PSERS, quarterly reconciliation of social security and Medicare wages and taxes and all other reporting related to payroll and benefits.
• Creation, processing and filing of all monthly, quarterly and annual payroll tax related returns.
• Reconcile W2 information annually and prepare and distribute forms timely.
• Meet with and respond to employee questions including, but not limited to, compensation, FMLA, unemployment, 403(b) contributions, and benefits.
• Responsible for reporting employment and unemployment information as requested by the State Bureau of Unemployment and providing information to the school district’s unemployment
insurance company for employees seeking unemployment benefits.
• Responsible to provide reports and analysis as requested by the Business Manager including
information needed for budgeting and employee contract negotiations.
• Work collaboratively with the Human Resource Department to ensure accuracy in all benefit, pay rate and deduction data.
• Maintain employee payroll files including, but not limited to, timesheets, tax forms, benefit forms, PSERS data and other applicable information.
Minimum Qualifications:
• High School graduate or equivalent, post-secondary education in business preferred.
• Three to five years of experience processing payroll with automated systems, preferably in a school district.
• Knowledge of Prosoft Financial software preferred.
• Experience administering employee benefits.
• Strong oral and written communication skills.
• Strong organizational skills.
• Ability to interact positively with others and work as a team member as well as independently.
• Ability to take initiative, multitask and maintain confidentiality.
• Ability to accurately handle detailed assignments.
• Proficiency with Microsoft Word and Excel.
Interested candidates please submit a letter of interest, resume, current clearances including Act 34, Act 114, and Act 151 and 3 current professional letters of recommendation.
Mars Area School District
Attn: Kimberly Albaugh, HR Director
545 Route 228
Mars, Pa 16046
kalbaugh@marsk12.org
Deadline for applications: March 22, 2024