Upper Darby School District
Administration - Confidential Secretary - Benefits Specialist (5193)
Administration - Confidential Secretary - Benefits Specialist
Position Title: Benefits Specialist
Location: Administration Building
Status: FULL-TIME, 12 month Permanent Position
Salary: Based on experience
Opening Date: 04/15/24
Closing Date: When appropriate candidate is chosen
JOB SUMMARY: A Benefits Specialist has knowledge of the various School District benefits
insurance plans and benefits including medical insurance, prescription insurance, vision
insurance, dental insurance, long term disability insurance, retiree benefits, COBRA benefits,
life insurance, voluntary plans, School District 403(b) plan, workers' compensation insurance,
and unemployment compensation; maintains enrollment of employees in the various plans; and
provides support and assistance to employees eligible for the various plans. Benefits Specialist
assists employees with ADA request and FMLA and Non FMLA leave requests and processes
and maintains required leave paperwork.
ESSENTIAL FUNCTIONS:
1. Maintain enrollment of employees and their eligible dependents in
medical, prescription, vision and dental plans at the time of Hire,
during Open Enrollment and any other Qualifying Change in
Status or Special Enrollment Event, and dependents turning 26
years of age.
2. Review and update enrollments as needed following
monthly/periodic reconciliations provided by the Assistant
Director of Human Resources.
3. Create and update employee medical, prescription, vision and
dental deductions, as required.
4. Provide letters and other forms as requested or required for
employees (including PSERS Premium Assistance Forms,
Medicare Eligibility Forms and letters regarding benefits
coverage).
5. Provide COBRA information to resigning employees.
6. Provide Life Insurance portability and conversion paperwork to
resigning and retiring employees.
7. Coordinate the long-term disability claim process for applicable
employees including providing the paperwork to employees and
preparing and submitting the employer portion of the paperwork.
8. Coordinate the life insurance claim process.
9. Assist the Assistant Director of Human Resources with the Open
Enrollment process including communication, answering questions
from employees and processing Open Enrollment changes.
10. Provide retiree benefits information to retirees.
11. Enroll retirees and their eligible dependents in retiree coverage and
maintain their enrollment.
12. Utilize applicable software to bill Retiree and COBRA coverage
enrollees at the time of retirement or resignation and annually,
including assisting enrollees with coverage questions and
following up with enrollees who are past due in payment.
13. Complete Pennsylvania State Unemployment Compensation and
the School District's unemployment compensation consultant's
forms and requests for information on unemployment
compensation claims as received and communicate as needed with
School District departments regarding unemployment
compensation claims.
14. Assist the Assistant Director of Human Resources with the
unemployment compensation appeal process and communicate
with the School District's unemployment compensation consultant
to provide documentation and information as needed for the
unemployment compensation appeal process.
15. Report all workers' compensation claims online.
16. Coordinate the School District's investigation of workers'
compensation claims as needed.
17. Monitor and review all workers' compensation claims and
communicate with the workers' compensation carrier, injured
employees and departments as needed for active claims.
18. Process all 403(b) Salary Reduction Agreements, address 403(b)
questions from employees and authorized 403(b) vendors, and
finalize bi-weekly submission of 403(b) funds through the School
District's Third Party 403 (b) Administrator.
19. Finalize submission of bi-weekly HSA.
20. Ongoing communication and coordination with the Payroll
Coordinator and Payroll Clerk regarding new hires, resigning or
retiring employees, and employees on leave.
21. Set up deductions for PSERS for purchase of service buy back.
22. Participate in and serve as Secretary for the School District
Workplace Safety Committee.
23. File all benefit documents and paperwork received for employees'
files
24. Support the processing of voluntary employee plans (AFLAC),
including submitting montly invoice.
25. Support the Assistant Director of Human Resources in the
completion of 1095 reporting requirements.
26. Coordinate ADA request documentation and assistance to
employees.
27. Coordinate FMLA and Non FMLA leave requests, documentation
and assistance to employees and provide timely notification to
departments about employee leave statuses.
ADDITIONAL FUNCTIONS: In addition to the foregoing essential job functions, the
employee is required to perform the following additional duties, unless such a duty cannot be
performed with or without reasonable accommodation.
1. Other duties as may be assigned.
QUALIFICATIONS: To successfully perform this position, a person must be able to perform
each primary duty satisfactorily. The qualification requirements listed below represent minimum
levels of educational achievement, training, skills, and/or ability necessary.
1. Knowledge of the principles, practices, and techniques utilized in payroll and accounting
operations and activities and financial record keeping and related bookkeeping
procedures
2. Strong computer skills required, including intermediate-level of knowledge of Microsoft
Office.
3. Utilize eFinancePlus and other platforms and technology, as required.
4. Strong interpersonal, organizational, oral and written communication skills.
5. Strong math/accounting skills.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of
those that must be met to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
A. While performing the duties of this job, the employee is required to maintain a
stationary position and move about to access file cabinets, office equipment, etc.
B. The employee is frequently required to communicate, to provide accurate information
to others, and to obtain and follow directions.
C. The position requires the employee to constantly operate a computer and other office
equipment such as a copy machine, fax, and printer.
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D. Ability to lift and/or exert up to 20 lbs. of force to occasionally move objects.
E. This job requires the ability to observe, inspect, identify, and determine accuracy of
written documentation and fine details.
F. The position requires meeting deadlines with severe time constraints, interacting with
staff and the public, and occasional, irregular, or extended work hours.
G. Some/occasional local travel may be necessary: Must be able to provide own
transportation to school related functions/meetings, community agencies and schools
throughout our service area.
H. The employee is frequently required to interact in person and by phone or e-mail with
the public, students, parents, staff, other administrators, board members, and
community agencies.
INTERESTED APPLICANTS SHOULD APPLY BY VISITING www.upperdarbysd.org>
Services>Human Resources>Employment Opportunities
The Upper Darby School District is an equal opportunity education institution and does
not discriminate in its educational programs, activities, or employment practices on the
basis of race, color, national origin, sexual orientation, disability, age, religion,
ancestry, union membership, or any other legally protected category. Announcement of
this policy is in accordance with state law, including the Pennsylvania Human Relations
Act, and with federal law, including Title VI of the Civil Rights Act of 1964, Title IX of
the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the
Age Discrimination in Employment Act of 1967, and the Americans with Disabilities Act
of 1990.
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Judi McLaughlin
Secretary to the Dir. of HR
Upper Darby SD
Upper Darby PA
(610) 789-7200
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